Personnel Policies & Procedures

Introduction

• American with Disabilities Act (ADA) Policy
• Employment at Will
• Equal Employment Opportunity Policy
• Affirmative Action Plan 2022-2023

Compensation and Benefits

• Leave and Benefit Eligibility Policy
• Payroll Information
  • Payroll Policy
    • Direct Deposit
    • Payroll Errors
    • Pay Periods 
  • Wage Garnishment Policy 
• Employee Benefits 
  • Medical Benefits Policy
    • Health Insurance Plan 
    • Dental
    • Life
    • Vision Insurance 
    • 125 Cafeteria Plan 
  • Mandatory Fringe Benefit Policy
    • Worker’s Compensation
    • Unemployment Compensation
    • Social Security
  • Retirement Benefits Policy 
• Leave Policies
  • Administrative Leave
  • Annual Leave (Personal Leave of Absence)
  • Court and Jury Duty Leave
  • Family and Medical Leave (FMLA)
  • Funeral and Bereavement Leave Benefit
  • Holiday Policy
  • Inclement Weather 
  • Leave Without Pay Policy
  • Military Leave Policy
  • Reduction in Force
  • Sick Leave Benefit
  • Voting Leave
• Wage and Compensation
  • Employee Performance Evaluation 
  • Wage and Compensation Policy 
    • Wage Comparability Study
    • Wage/Salary Pay Range Scale
    • New Hire Pay (Starting Salary Scale)
    • Minimum Wage
    • Overtime
    • Merit Increase 
    • Promotions
    • Market Based Adjustments
    • COLA
    • Equity Salary Adjustments
    • Acting Pay
    • Change to Salary Range Structure
    • Transfers
    • Demotions

Human Resource Administration

• Personnel Records
  • Employee Personal Information Policy
    • Access to Personnel Files
    • Content of Personnel Files
    • Request for Employee Information
  • Staff Position /Job Description Policy
• Services
  • Applicant Interview Policy
  • Employee Classifications Policy
  • Employment Favoritism Policy
  • Employees in Personal Relationships
  • Hiring Policy
  • Introductory Period Policy
  • Nepotism (Employment of Relatives)
  • Outside Employment
  • Recruitment Policy
  • Transfers and Promotions Policy
• New Employees
  • Criminal Reference Check
    • National Sex Offender Public Website
    • Child Care Restricted Registry (Joshua’s List) 
    • FBI Fingerprint-based Criminal History Check 
    • Country Criminal Records Search
    • National Criminal Search
    • Sex Offender Records Search 
    • Oklahoma Motor Vehicle Record (MVR) Inquiry
    • Community Services Worker Registry 
    • OSBI Criminal History Check 
    • Self-Certification CNCS 
• Employee Relations
  • Grievance Policy and Procedure
    • Grievance Review Board
    • Appeals
  • Sexual Harassment and Sexual Misconduct Policy
• Employment Verification Policy (I9)

Employee Accountability 

• Work Responsibilities 
  • Attendance and Time Policy
    • Attendance
    • Tardiness
    • Discipline
    • EWS System
    • Lunch Hour
    • Breaks
  • Remote Work Policy
    • Eligibility
    • Equipment
    • Security
    • Safety
    • Time Worked
    • Temporary Arrangements
  • Work Schedule Policy
    • Work Week
    • Work Schedule
    • Alternative Work Schedules
    • Staffing Responsibility
    • Trial Period
    • RAVE Guidelines
    • Employee Responsibility
• Legal & Ethical Conduct
  • Code of Conduct - Ethical and Confidential Information 
  • Conflict of Interest
  • Employee Unlawful Demonstration, Rioting, and Civil Disturbances
  • Political Activity Policy
  • Whistleblower Policy
• Disciplinary Policy
  • Progressive Discipline Policy 
    • Employee Consultation (Verbal) 
    • Notice of Disciplinary Action (Written Warning) 
    • Disciplinary Probation 
    • Suspension 
    • Demotion for Cause 
    • Termination 
    • Appeal Process 
• Separation of Employment 
  • Separation of Employment Policy  
    • Voluntary Termination 
    • Involuntary Termination 
    • Death of an Employee
    • Criminal Charges
• Transportation and Travel
  • Driving Policy
  • Travel Policy

Workplace (Your Working Environment)

• Equipment and Facilities
  • Facilities Maintenance and Repair Policy
  • Vehicle Maintenance Policy 
• Health and Safety
  • Breastfeeding/Lactation Policy 
  • COVID-19 Exposure Response Plan
  • COVID-19 Policy
  • COVID-19 Return-to-Work Policy
  • COVID-19 - RAVE Client Return to Work Plan
  • Covid-19 Transit Policy
  • COVID-19 Vaccination and Face Covering Policy
  • Head Start Mandatory COVID-19 Vaccination Policy
  • Children at Work Policy 
  • Drug and Alcohol Policy 
  • Gifts and Gratuities 
  • No Weapons Policy
  • Reporting Injuries and Accidents Policy
  • Solicitation on Agency Property
  • Tobacco and Vape Free Environment
  • Workplace Harassment Policy 
  • Workplace Violence Policy
  • Worksite Nutrition
• Personal Appearance (Dress Code)
  • Dress for Success Personal Appearance 
  • Head Start Personal Appearance 
  • JAMM Dress Code
  • Office Personal Appearance 
  • RAVE Personal Appearance 
• Technology Resources 
  • Agency Cell Phone Use Policy 
  • Computer_Internet_Email Policy
  • Personal Cell Phone Use Policy 
  • Social Media Policy 

Acknowledgements 

• Acknowledgement of Receipts and Understanding
• Drug-Free Workplace Policy Employment 
• State of Legal and Ethical Conduct